Meddlers Game

Meddlers Game

https://management30.com/practice/meddlers/

Introduction

Management 3.0’s Meddlers Dynamics, created by Jurgen Appelo, is very useful for discussing how to allocate people at different times.
The allocation process becomes exponentially complicated as the number of people increases.
A collaborative and interactive dynamic that allows for multiple investigations in a short time.

We’ve been experimenting with Meddlers to discuss the odds with the dozens of people assigned to different projects.
It always results in a better configuration than the starting point.
I know “always” sounds a little strong, but it actually happened in a dozen different companies, but maybe someday it won’t work.

This game offers players to visualize and discuss organizational structure and improvement opportunities.
Use the participants’ intellectual capital to find alternatives to optimize available human resources.

Download below

Meddlers Game

Game Instructions

Explain the Practice

We use this dynamic to contextualize it with real situations as a way to generate a creative and constructive debate.
We raise generic situations with some real projects and work together to define the professionals involved.
We used the long-range thinking technique to see how resources would be used on that project and others.
In the company we have several squads which can request us and provide resources (collaborators).
In this new project in common agreement we apply the technique to demonstrate in a playful way where each resource (employee) will be involved.

Why did you decide to use this practice

We were at the beginning of a new project and after applying some Management 3.0 dynamics.
We decided as a team that it was cool to use the Meddlers dynamics as this new project would involve several other squads.
So that the allocation of unnecessary professionals or hours that would not be used would not generate conflict.
We decided to apply the Meddlers game so that everyone was aware of the professionals involved and allocated to the project.

How did you use this practice

We met with the various squads involved in the project.
We define a 1:30 timebox for this dynamic.

Before the dynamics, we made a quick presentation of our backlog and the skills that were needed using the:
Team Competency Matrix

We then drew together all the steps of the project and the professionals who would be involved.
In addition to the competence (professional), the name of the collaborator and the team to which he belonged was defined.

A preview of the time that this professional would be allocated to the project was also defined.

That resulted in several drawings of Meddlers Game on our miro board.

Your learnings as facilitator

Meddlers Game has the server in a practical way, because with it it is possible to define which professional is involved in the project and which squad he is.
It is useful as a dynamic link between the various squads, in addition to the professional (employee) knowing in advance which projects will be involved, managers have a simple way of knowing where employees are and what skills/professionals and workload are lacking in their teams .

Team Competency Matrix

Competency

https://management30.com/practice/competency-matrix/

Introduction

A competency matrix is a handy team and project management tool that helps you
get the most out of your internal talent, and to quickly and easily identify the needs of your workforce. It will help you define standards for recruitment and selection, for
performance evaluation or employee behaviour standards.

The TCM is a perfect tool to give a team, or organization insight into the skills they have, and/or need.
You can use the practice when you talk about competence development in general, but also when you ask teams to completely organize and set them up themselves.
Self-organization is not just a blank page to do whatever you want. TCM can help you as an organization to give team members some constraints and guidelines on how to organize themselves.

Explain the Practice

We defined a framework with the necessary skills for a squad raised by employees.
We distribute the following cores:

Red: I don’t know what this is.
Yellow: I know what this is.
Green: I’m an expert on this.

Below are other nomenclatures:

Shu: In this beginning stage, the student follows the teachings of one master precisely.
Ha: At this point, the student begins to branch out.
Ri: Now the student isn’t learning from other people but from his own practice.

Expert: I can teach it.
Practitioner: I can do it.
Novice: What is it?

On a board(miro), we leave the dynamics grid and ask employees to be honest with the team and with themselves.

Why did you decide to use this practice

A competency assessment matrix has two primary purposes:

Firstly, it helps you assess the skills needed for a project or team. To do this, first
make a list of the competencies required to carry out a job. This is a useful exercise
when forming a team or deciding whether to hire new talent.

And secondly, the matrix provides you with information about the skills available
within a team or an organisation. If, for example, a project requires business and data
analysis skills, we will have an internal skills “database” where we can start looking for
the right person. What´s more, this is an excellent way of spotting and discovering
internal talent.

A third purpose is also mentioned in an article in Forbes: training. Thanks to
competence mapping, we can create learning programmes that enable employees to
develop all their skills and acquire new ones that the company needs.

We did this dynamic to organize the team, promote collaborators and know how to mark out knowledge. From this dynamic came promotions and coaches for training.

How did you use this practice

We generate a board in the miro with the name of the collaborators and the necessary skills for the squad raised by them.

We define the colors:

Red: I don’t know what this is.

Yellow: I know what this is.

Green: I’m an expert on this.

We ask employees to fill in the yellow columns with information about the required or desired skills for the squad in question.

Together with the employees, we were evaluating the experience of each team member in each of the skills listed.

And understanding our diversity.

During the dynamics process, we went with the team thinking about ways to mark out knowledge.

This dynamic gave us promotions and next steps to mark out knowledge.

Your learnings as facilitator

It’s very simple and that’s what makes TCM so powerful, in my opinion.
If you have a skill gap, you need to address it or not.
You can solve it by helping team members develop their skills or perhaps by hiring consultants;
There are many possible solutions.
However, there is one thing you need to take into consideration.
If you need some skills and they’re not on the team, you’ll also need to ask team members if they want to develop them.
If, for example, you need an Agile master on your team that consists only of Generation Z developers, you have a problem.

This dynamic brought us the way to guide the knowledge of the team and promote employees.

Have you ever used a Team Competency Matrix? If yes, what did you learn?

Team Decision Matrix

Power

https://management30.com/practice/team-decision-matrix/

Introduction

Everyone is talking these days about empowering teams. In most cases, organizations want to distribute decision making to teams. Teams are doing the real work and are generally better at making work decisions than managers. So far, nothing new.
Different situations require different decision-making processes within teams and there are a variety of ways in which decisions can be made. They can be done by one person or performed by the entire team. The question is when to use which approach and how will the team decide? This is where the decision model comes in.
For decisions about what is done by whoever uses the team decision matrix dynamics.

Based OnDecision taken byExplanationExample
AristocracyOneOne person decides on certain topics. Team delegates the decision to this person.Legal counsel makes changes in the non-disclosure-agreement.
DemocracyMajorityMajority of team decides on certain topics.Location of the hotel for the next team retreat.
SociocracySomeTeam member(s) can make a decision after discussion with people who have knowledge, are involved, or are affected. It is also called Consent decision making.Marketer proposes a new marketing tool
UnanimityAllAll team members should agree, full consensus.New hire in a team.
RandomlyDiceAny decision is OK as long as a decision will be made.Roll a dice to decide if a bonus is paid out.

Download the Team Matrix cards here.

Explain the Practice

Similar to delegation poker using the OKR process we selected the following activities:

How Deploy Will Be Done
Kaizen
Capabilities
Opening access tickets
Hiring of resources
Definition of processes and projects
Resource allocation

Together with the team on the miro board, we define who is responsible for making the decision:

Aristocracy. One person makes the decisions in some areas. The team delegated the power to make the decision to one person. For example, the legal counsel makes changes in the non-disclosure-agreement in a multidisciplinary team.
Democracy. The majority of the team has to agree on the decision. The majority decides. It could result in unexpected surprises, one word: “Brexit.” In a team, it could be, for example, the location of the hotel for the next team retreat.
Sociocracy. One or more team members can make a decision after discussion with people who have knowledge about the decision, who are involved, are affected. If there are no significant objections, it is decided. Consent decision making. For example, the marketer proposes a new marketing tool but needs to discuss with the sales manager, and data analyst.
Unanimity. Everyone should agree, full consensus. No exception, if one person disagrees, it is a no go. For example, a new hire in a team.
Randomly. Any decision is OK as long as a decision is made. For example, rolling the dice in the Management 3.0 team to decide if a bonus is paid out.

Why did you decide to use this practice

Continuing with the process of increasing the team’s responsibilities using Management 3.0 together with the dynamics of delegation poker, we applied the dynamics of the team decision matrix. Our goal is to empower the team in decision making using both dynamics together.

How did you use this practice

Along with the delegation poker activity, we brought the team together on a miro board.
We separate some activities defined in group to define who is responsible for them.

Your learnings as facilitator

We work with delegation poker is a very similar activity and brought us the answers of who the team is responsible for what.

Very useful as a group to define responsibility and co-create a sense of ownership.

Delegation Poker

Delegation Poker

https://management30.com/practice/delegation-poker/

Introduction

Maybe you already know the Delegation Poker game by Jurgen Appelo. We differentiate the following 7 levels of delegation:

  1. Tell: I will tell them
  2. Sell: I will try and sell it to them
  3. Consult: I will consult and then decide
  4. Agree: We will agree together
  5. Advise: I will advise but they decide
  6. Inquire: I will inquire after they decide
  7. Delegate: I will fully delegate

Download the new Delegation Poker cards here:

To request delegation poker cards click here

Poker Delegation is useful for together with the team to know how and will decide how activities will be organized and who is responsible.

Explain the Practice

Let’s consider an example for 6 activities that we would like an answer on how it will be organized.
Examples of activities:

New projects
Technology adoption
Ceremonies schedule
Definition of solutions
Exhibit Results
Choose supplier

(1=Tell, 2=Sell, 3=Consult, 4=Agree, 5=Advise, 6=Inquire, 7=Delegate)

In the table below, as a team, we can define how the tasks will be organized/delegated by the team:

This makes communication fluid and everyone feels responsible for the decisions made for the company.

Why did you decide to use this practice

With the mentality of the dynamics inserted and embedded with the employees, we decided to take the next step and together with them define how the tasks will be delegated to the team.
With the dynamics of delegation poker, we are able to make our collaborators co-create and feel responsible for the whole.
Our main objective was to engage employees and make communication fluid.
The group becomes responsible for the whole.

How did you use this practice

We join the team on a board(miro) already used for other dynamics exposed here.

After defining the task groups with the support of OKRS.
We organize the tasks and, together with the team, we delegate.

Questions to Answer
Should we consider the current state of the task? how is this delegate currently?
Show the current status and the new delegation status to the team, should we really change this status?
Is changing the delegation state of this task a point for change action?
By changing the delegation status of this task will I impact the team? will generate impediments?

Your learnings as facilitator

It’s helpful to think about high-level activities before playing delegation poker and creating the delegation board.
Delegating poker is highly recommended to share perspectives and create common understanding.
Allow some time and leave enough space for discussions. You will be safe time later.
Letting the team delegate its own work and tasks makes it incumbent on and co-create resolutions.

Niko-niko calendar

Niko-niko calendar

https://management30.com/practice/niko-niko-calendar/

Introduction

The Niko-niko calendar is the application of a very important principle in Agile project management defined by American engineer and Agile expert Tom Gilb:
Everything you need to quantify can be measured in a way that simple to not even measuring it.”

The analysisdoes not have to be perfect or accurate. The goal is to quantify something that didn’t exist before.

Mood and feelings are constantly tested, not only against the Project Manager, Product Owner or Scrum Master, but also across the entire team, especially the Development Team and can be easily mapped through a Niko Niko Chart.
After all, we are human beings, and as human beings we are sensitive to mood swings due to the simplest factors internal or even external to the organization.

So, the question is:
Do you know your mood and that of your team?
Can you easily identify reasons why your or your team’s moods vary?

If you don’t know, unfortunately my friend, I have to tell you.
IT SHOULD, because only with this knowledge can we balance ourselves through facts that bother us.

Explain the Practice

Niko-niko should follow some principles:

Everyone’s mood must be visible.
It should never be used against anyone or considered as an individual goal.
Moods must be observed during the daily meeting(following day)

The manager / team leader / scrum master should try to understand and address the “abnormality”, good or bad: a common bad day shared by the entire team, a person who is constantly happy while the rest of the team is unhappy, and vice versa , a general deterioration in the team’s mood, a shared “happy” mood even if the project isn’t going well.

Despite its funny name, it is a powerful tool to identify, as mentioned above, not only your mood, but that of your entire team.
Created by the Japanese Akinori Sakata, Niko Calendar is a very simple tool to represent, in a transparent way, all the mood, feelings, motivation and moral presented by the members of your work team.

Through a table divided into rows and columns, where each row represents a team employee, and the columns represent the days of the Sprint.
Each member reports, at the end of the day, a representative image of their feelings during the day.

Happy or motivated;
Normal or neutral;
Unhappy or unmotivated.

Why did you decide to use this practice

After using some dynamics Management 3.0

With the team, it became simpler to suggest that we check the mood of the team members.
The team accepted and applied the Niko-niko calendar.

Niko Calendar is a very simple form of feedback from the team about their motivational state and more than that it makes each team member reflect a little more about how the work day went and think about how to improve the day Following.
In addition to the obvious function of serving as a thermometer of how comfortable and motivated the team is, that’s why it’s important that everyone uses the calendar correctly, actually reporting their actual mood at the end of the day.

How did you use this practice

We add the niko niko calendar to a miro board and use it daily in our scrum/lean ceremonies.
Before dailly meeting, collaborators added the level of humor.

Thus, it will be up to the Scrum Master, servant leader and team coach, the task of identifying such feelings, intervening positively when necessary.

We share the link so that it is part of the scrum/agile rites and is easily remembered by everyone on the team.
We generate the chart into lines and columns as mentioned above, according to the number of team members;
We leave the emotions close to the board in the miro in order to facilitate its daily filling.
And we monitor your team’s mood and feelings, the scrum master or agile coach is responsible for intervening when something is off the patterns.

Pattern identification

Your learnings as facilitator

After applying the niko niko calendar, it became much easier to know how to deal with the team’s collaborators.
Because we knew how and when to get to speak at follow-ups or meetings.
By knowing the collaborator’s mood, it was easier to understand what is happening to him on a daily basis.

As powerful as it is, this tool shouldn’t necessarily be used just to monitor your team’s feelings.

We can use it to monitor our own feelings in order to begin to identify our own feelings in certain situations we witness or experience.
Successful Project Managers know their own feelings and know when to act.

The possibility to obtain and analyze your team’s feelings is a unique opportunity not only for reflection but also a general understanding of the behavior of each member.

Furthermore, the possible identification of patterns presented as the graph is filled in becomes a powerful indicator that should be used by the person responsible for the project.

When idenfying non-user behavior patterns, we trigger the agile coach/scrum master to intervene and understand what is happening with a certain employee/team.
If the mood is in a pattern of happiness, we celebrate with the employees/team the reason for that happiness.
If the mood is in a pattern of sadness/dismay, we intervene in the team to look for the reason for that feeling.

There are cases where team members are unhappy in one squad and happy in another.
Niko-niko makes it easier for us to have a clear view of the mood of the team/project.

Moving Motivators

Moving Motivators

https://management30.com/practice/moving-motivators/

Introduction

There are questions that are difficult to answer.
Who are you?
How do you see yourself in 5 years?
Why are manhole covers round (by Google)?
How much would you charge to wash all your Seattle windows(by Facebook)?

I know that answering this question is challenging, after all what should I consider to answer this question?
Passion?
Money?
Challenge?

But if in addition to this question I still asked you:
What moves your team?

Take a deep breath and let’s go.

Seeking to better understand our internal strength, here at Rede/Itau, in the software development sector, we are looking for methods that we can understand better.
We found in Management 3.0 a very good tool to apply to teams: the Moving Motivators game.

This game brings a personal reflection as a team, where each one can express to the other members what drives them forward and makes them come to work every day.
The game was created by Jurgen Appelo and brings in its cards 10 personal motivations that can give a direction to answer the question in this post.

Are they:

Curiosity: I have plenty of things to investigate and to think about.
Honor: I feel proud that my personal values ​​are reflected in how I work.
Acceptance: The people around me approve of what I do and who I am.
Mastery: My work challenges my competence but it is still within my abilities.
Power: There’s enough room for me to influence what happens around me.
Freedom: I am independent of others with my work and my responsibilities.
Relatedness: I have good social contacts with the people in my work.
Order: There are enough rules and policies for a stable environment.
Goal: My purpose in life is reflected in the work that I do.
Status: My position is good, and recognized by the people who work with me.

Each card brings a description of each motivation, to better apply with your team and can be better understood through this link.

Explain the Practice

Moving Motivators consists of 10 cards with different motivators, as shown in the image below.

I gave a brief presentation on the 10 Motivators of Moving Motivators.
Each member individually arranged the cards according to their preferences, from the highest motivator to the lowest, in order according to their priority from left to right.

Afterwards, each member explained their sequence to the others, generating a great debate and lots of interaction.
It was a very pleasant time, with a lot of conversation, without haste, and each one could freely expose their impressions.
A final step that I asked everyone was to assess the current context of their actions in the team, checking whether their motivators are being met (cards up) or not (cards down).
We then had a very productive discussion about this analysis.
I suggest doing some provocation at this point to generate more details and also take the opportunity to take notes on what you think is important;

As we are all working on a Home Office basis, I used the Miro tool for the visual and collaborative experience.

I was careful to put their image on their decks, and I also decided to participate in the exercise, so they could also get to know me better.

Why did you decide to use this practice

Motivating the team and giving feedback to employees were the decision points to apply this dynamic.
Our team need oxygenation and incentive for a new project that was to come.
We decided with the team to understand the motivators that made the wheel spin.

With the data obtained in the dynamics, it is possible to animate the team and make the future challenge not so great.
The feedback from the guys was really cool, they loved the activity, and I felt that there was a much greater sense of unity among the team.
Everyone was able to get to know each other a little more and strengthen ties, and we were able to validate some of the team’s structures and their functioning.
Understanding what motivates collaborators gave us the way to know how to act.

These motivators give the necessary freedom and encouragement to each team employee.

How did you use this practice

After explaining to the team that the goal of the dynamic will be to get to know us better individually and collectively, we invite members to individually reflect on which motivators are most important to them.
We put the board (miro) and present and explain the motivators one by one, asking them to put from left to right and top to bottom the motivators that are most important to them.

From left to right in level of importance.
From top to bottom if they are attended. (up attended/ down not attended).

In online action, we open questions to provoke good debates.
From then on, we requested the points that generated an impediment and made the values go down (not met)

The team defined the necessary points for the motivators that were not being met.
And the leaders committed to supporting employees in achieving the motivators.
Quarterly we repeat this dynamic seeking to equalize the team’s motivation.

Your learnings as facilitator

With dinamica we can have many gains, whether for the team’s self-knowledge and knowledge, it also serves to create harmony and trust with the team, as people talk more about themselves, opening up more.

At the end of the application, we decided to tabulate — in, spreadsheet — the data of all participants.

This helps the manager to be able to verify the motivation points of his team and try to achieve faster happiness and efficiency of his team.
Another benefit that we see is that the manager can be applied when hiring candidates, analyzing in which team they would have more motivational affinities, or even in which team this candidate would be complementary, adding a new motivation to the team.

Each employee is unique, understanding what motivates each individual and being able to monitor it can help you get the most out of each one. And when you manage to do this without negatively affecting everyone but positively things go well.

Achieving productivity and, at the same time, harmonically engaging everyone with your company’s goals is always positive.

The coolest thing is that despite this being a common practice in the company, the area I work in is relatively new and not everyone uses or knows this tool. But as the repercussion has been very positive, the General Manager of the area has already asked me to share the experience with the other Agile Masters in our operational review. And this agenda has already been included in the next meeting next week.

The cool thing is that it will be a great opportunity to talk about the dynamics, understand the different scenarios that others are situated in, and analyze adaptations that we can make in each context, creating something in the spirit of the tool, but customized for the specific context of each area. I can’t wait anymore.

Now it’s time to run the exercise with the more teams, capture the lessons learned, and think about when we should start a new cycle, with a new round of Moving Motivators.

After all, what moves you?

Work Expo

Vision

https://management30.com/practice/work-expo/

Introduction

Work Expo is the metaphor of making and exhibiting in a playful and collaborative way to create visual messages of the team’s values, the reason for being in a team and anchoring it in the minds and spirit of our employees.
It’s one of the simple practices in Management 3.0, but its value lies in the metaphor that makes the collaborative activities you can with your people to create a team identity visible and public.

How to view a purpose?
How to share a vision?
How to tell your story?

Often the organization has a vision, a mission statement (for your organization, your product, your team)

But words don’t get the message across.
What you should shows, don’t tell!

Explain the Practice

Each team has its own identity.

Because of the pandemic, we changed the way we do Work Expo.
We generate visual spaces in our management systems.

In conjunction with scrum, agile and lean methodology, we use ceremonies to make our identity presentations.
During our meetings, we display our values, needs, agendas, backlog, important information, dashboards, etc.

Our sprint (scrum) lasts two weeks.
At the beginning of a new sprint, we ask the team the following question:
What is the purpose of the project, phase or sprint, etc. for the team?

After this introspection we define the backlog, generate the metrics and the important data and values ​​that we will display and monitor daily.

During the retrospective:
What are your favorite stories about the project, phase or sprint (good and bad), (What did we do right? What did we do wrong?
At each retrospective, we follow up to measure the metrics and understand if we are on the right path.

In addition to data relating to business objectives and tasks, we know the profile of our employees.
Example:
Soccer team
Birthday
Name of children/wife father and mother

Every Friday we have a short Friday where we socialize and one team shows the other the results and values.

Why did you decide to use this practice

To show employees what the company is doing and bring a sense of ownership to the team.
Who doesn’t have one reason doesn’t know the why.

Leave clear our purposes, goals, objectives, the reason for our existence and where we are going.
That was our intention, to inform the team collaborators about the reasons for things happen.

When you know the reason for your existence, everything is easier to reach.

With objectives and goals make the team responsible for the purpose.
With the data and information on the display (visible) everyone knows which direction the company is heading.
And with the feeling of belonging

How did you use this practice

We create a family feeling with the teams.
Each team went through a process of getting to know each other and getting to know each other using dynamics: Personal Maps.

After the personal maps process, we populate our systems with information relevant to each team and team.
Example:
heart team
Wife Name
Birthday
Wedding day
Projects you are involved in.

And in our management systems, everyone has access to complementary information of the company’s employees.

Our company works with scrum and lean methodology.
At each new sprint, we work together with the team to show the reasons for that new challenge and/or project.
And at each retrospective we show if our goals and objectives were met and also where we can improve.

Your learnings as facilitator

We were able to generate concise metrics and make the team’s employees aware of the company’s goals and objectives.
We generated OKRS and our team became more committed and aware of the steps the company is taking and where it is going.
It was simple to identify the purpose.
The team grew in maturity and creativity.
We use the information as points to define what we will do in our future.

The Work Expo has served us the feeling of belonging of the teams with the company.
With relevant and easily accessible information, collaborators have a way to identify and resolve their own conflicts.
Teams that need to work together now manage to understand who will be sharing the task before getting their hands dirty.
Now teams feel comfortable to switch teams and even pivot a job or project.

Personal Maps

Example personal maps

https://management30.com/practice/personal-maps/

Introduction

In today’s corporate scenarios, we often work years at a time with the same people, but without knowing them well enough.

This distance can generate a lack of engagement between the teams, impact the progress of activities and directly interfere with the quality of product delivery. Mainly when dealing with remote or distributed teams.

Getting to know the people we live with significantly improves the levels of collaboration, engagement, communication and creativity, in addition to generating empathy with other team members.

Establishing this proximity allows us to access details of the other person’s life, know their preferences, challenges and projects, whether professional or personal. This leads us to understand the moment of each one’s life and, above all, to eliminate labels and prejudices.

Personal Maps is an excellent retrospective to increase the connection between team members. Light, fun and simple to apply.
As the team evolves and grows, getting to know the people who are part of the team becomes necessary.
The dynamic application of the Personal Maps is valid to connect people and generate team building and use it to increase the team’s energy.

The Personal Maps is a Management 3.0 tool based on personal information, which aims to reduce the personal distance between team members.
The tool is very simple, but it has a powerful effect.
The idea is to build a mental map with each person’s personal information, such as family, education, work, hobbies, values, friends, goals, among others.

Explain the Practice

Initially, it is worth emphasizing that this is a collaborative tool, therefore, it is more efficient when applied with all team members.
To exemplify the applicability of Personal Maps, using a dynamic that I experienced during a Team Building of the team I work. A fantastic experience.
As a facilitator, you must explain over time the concept of personal maps, their applicability and how the proposed dynamic will work.

We started with an energizer, tell me how it is today? How did you get today?

Using a Miro platform, I created several skeletons of personal maps, using a mind map template like the one in the image below:

In collaboration, we defined which themes to explore.
What would you like to know more about each colleague? EX: (Leisure, gastronomy, travel, movies, music, work, etc.)

I created a template for each team member and organized it into a circle, indicating that, when entering the room, they should choose one of the templates and replace the word “name” with their name.

We set a timebox (3 min) and asked people to start their own maps.
They can write and/or draw categories (family, cities, hobbies, music, characteristics, etc.) and pull into those categories related to each of them.

As soon as the timebox ended, I asked everyone to show the drawing, a new timebox given for the next round (2 min).

In this new round, like the people who completed a little more the map that was with them.
I made it clear that I had no definite way of using time.
They write, draw, complete Face Drawing drawings or anything else that enriches the map that was with them.

Why did you decide to use this practice

Our team is growing with new teams and collaborators.
We are a current company that is adopting agile in its work practices.
With the exponential growth of employees, we are generating knowledge déficit.
Each time the team evolves the knowledge and familiarity among the members of the work team decreases.
We carry out Personal Maps with the objective of bringing people closer to the team and increasing the level of knowledge and proximity to the times.
From Personal maps we generate a knowledge base of the team and how it behaves.

How did you use this practice

We use dynamics as an icebreaker in our team building.

*

Icebreaker is a popular term for breaking formalities and relaxing with people around you when it comes to activities and group dynamics, as icebreaker dynamics are popular, fun and full of motivation, helping you to relax as people and providing a better integration of the group or work team.

We held a squad meeting online via teams.
We use the miro app to draw online.
The timebox of the personal maps application was 1 hour in total.

Your learnings as facilitator

After everyone got their maps back, I gave everyone time to review their own maps.
I explained that each one would present their own map, answering some questions such as:

1-) What surprised you the most?
2-) What did you feel when reading your own map?
3-) Was it very different from how you imagined yourself?

The performances were a lot of fun and had a good laugh.
The team ended up being surprised by the amount of things that were known and with the discoveries about some stories and characteristics of some members.

With this dynamic, we were able to make the group more cohesive, creating a pleasant and welcoming environment for learning, making everyone learn and participate more and more.

We generate a sense of family with the team that cannot be replaced.
The teams came closer and everyone left refreshed with a sense of teamwork.

Our goal now is to apply this practice in person, and in this dynamic we will generate a logo for each generated team.

Now that you know the Personal Maps, don’t miss the opportunity to run it together with your team.
You will strengthen the bonds of affection between the team members, in addition to enjoying a lot of fun times.
Oh, and most importantly: adapt the Personal Maps to your context! Creativity always has a place in a retrospective.

And if you’re interested in learning more about tools like this, check out more about Personal Maps Management 3.0.
Tell us what you think here in the comments and, if you decide to run for your team, let us know how it went!